Witham, Essex


DD Group is one of the largest full-service dental dealers in the UK, supplying around 12,000 dental practices with everything from toothbrushes to specialist medical equipment. It has built a reputation based on personal service and working in partnership with dentists to understand their business and support growth plans through superior product knowledge, competitive pricing and the capability to supply everything a modern practice requires. In April 2014, DD was acquired by the parent group that owns Integrated Dental Holdings the largest dental group in the UK.

Role Purpose:

We are looking for a Purchase Ledger Clerk to join our friendly team. The main purpose of the role is to process and administer supplier invoices and credit notes in line with company policy, always ensuring accuracy and meeting processing targets

Key Skills:

Main Responsibilities: 

  • To carry out instructions given by the Purchase Ledger Supervisor/Purchase Ledger Manager
  • To be responsible for matching all GRNs to suppliers' invoices
  • To be responsible for entering invoices and credit notes onto company's computerised ledger system including liaison with other departments where necessary
  • Liaising with other departments to ensure invoices are processed promptly
  • To utilise the scanning system to seek approval for credit notes and queries on stock invoices
  • Process Company Expenses and Barclaycards on the Online System
  • Ensuring all supplier statements are completed monthly and action any queries including logging them on the monthly statement log
  • Assist in the production of the monthly Intrastat submission including completing the Intrastat table with code issues and monthly reconciliation
  • Ensure Pro-Forma Allocation Spreadsheets are updated and agree to Ledger balances
  • Ensure Inter-companies are reconciled
  • To assist with other office duties as required by Purchase Ledger Supervisor/Manager
  • Dealing with Supplier queries - liaising with internal and external departments to resolve issues
  • Dealing with Petty Cash
  • Assist in opening/distributing daily post
  • Participating in monthly rota produced by Purchase Ledger Supervisor (to include but not restricted by) Daybooks, Weekly Payments runs – various currencies)
  • To assist in covering for other members whilst on holiday/sickness
  • Raising cheques for Sundry payments
  • Raise weekly payments


Qualifications & Experience:

 Role Requirements:

  • Excellent time management and interpersonal skills
  • Good written and verbal communication skills
  • Able to influence and work effectively with non-financial managers
  • Flexible outlook and ability to cope with significant change
  • Works well in a pressured environment
  • Understanding of finance systems and standardised processes
  • Knowledge of Debit Note System would be advantageous
  • Knowledge of Intrastat’s would be advantageous
  • Positive and pro-active attitude towards workload
  • Good organisational Skills
  • Ability to prioritise workload to meet Deadlines set up P/L Supervisor/Manager
  • Excel knowledge up to intermediate level
  • Team Player
  • To promote communication between departments
  • AAT Studying or qualified 
  • Minimum 3 Years Purchase Ledger Experience 
  • Basic VAT knowledge 
  • Experience of high volume transactions 
  • 5 GCSE's including Maths and English (or equivalent) 


In return for becoming a Purchase Ledger Clerk, we will offer you:

- Competitive salary linked to skills and experience

- Company profit related bonus scheme

- 28 days holiday including bank holidays

- Family friendly policies

- Career Development in a growing business

Closing Date:

31st July 2019